Calendar

Jul
20
Thu
2017
Check on Form 5330 requirement
Jul 20 all-day

If plan is required to file an IRS Form 5330, make sure to meet the filing deadline of July 31. Otherwise, file for an extension and be sure to submit excise taxes if required.

Loan Payment Review
Jul 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Jul
25
Tue
2017
Need An Extension?
Jul 25 all-day

Forms 5500, 5330 and 8955-SSA must be filed annually. They are due July 31 each year (if plan is operating on a December 31 basis). If you are unable to meet the deadline, file Form 5558 to extend the due date. The extension must be submitted by July 31.

Jul
29
Sat
2017
SMM Deadline
Jul 29 all-day

If plan amended last year, provide Summary of Material Modifications (SMM) within 210 days after the end of the plan year in which the amendment was adopted.

Jul
31
Mon
2017
401(k) Plan Audit
Jul 31 all-day

Plan audit is required for large plans. It will accompany 5500 when filed.

Deadline 5500 – File An Extension
Jul 31 all-day

Deadline for filing IRS Form 5558 to request an automatic extension for Form 5500 (for PYE 12/31).

Form 5500 5500-SF 5500-EZ
Jul 31 all-day

Form 5500 (Annual Return/Report) is due on July 31. If unable to file timely, obtain extension.

Form 8955-SSA
Jul 31 all-day

IRS Form 8955-SSA must be filed annually if there are former employees who have funds remaining in the plan. Check with your administrator to see if the form is required this year. If you are unable to meet the deadline, file Form 5558 to extend the due date.

Aug
1
Tue
2017
Enrollment
Aug 1 all-day

Double check to see if any employees have met the plan eligibility requirements. Be sure to provide them the proper enrollment materials. What are your plan entry dates?

Aug
2
Wed
2017
401(k) Deposits
Aug 2 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Aug
10
Thu
2017
Beneficiary Designation Update
Aug 10 all-day

Remind plan participants to review their designated beneficiary each year. Marital status change. Additional children. Parent deceased.

Aug
15
Tue
2017
Force-out Distribution Review
Aug 15 all-day

Are there any former employees who continue to have funds in the plan? Pursue them to offer plan distribution.

Aug
16
Wed
2017
401(k) Deposits
Aug 16 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Aug
20
Sun
2017
Loan Payment Review
Aug 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Aug
30
Wed
2017
401(k) Deposits
Aug 30 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Sep
1
Fri
2017
Enrollment
Sep 1 all-day

Double check to see if any employees have met the plan eligibility requirements. Be sure to provide them the proper enrollment materials. What are your plan entry dates?

Sep
3
Sun
2017
Fiduciary Meeting
Sep 3 all-day

Schedule and conduct third-quarter fiduciary meeting.

Sep
4
Mon
2017
Forfeiture Review
Sep 4 all-day

Are there any forfeitures available in the plan? You must use them as required.

Sep
13
Wed
2017
401(k) Deposits
Sep 13 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Sep
15
Fri
2017
Contribution Deadline – Corporations
Sep 15 all-day

Extended deadline for funding deductible contributions and corporate tax returns.

Sep
20
Wed
2017
Loan Payment Review
Sep 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Sep
27
Wed
2017
401(k) Deposits
Sep 27 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Sep
30
Sat
2017
Fee Disclosures
Sep 30 all-day

Participants must receive a quarterly statement reporting any amounts actually charged to his/her account in the prior quarter.

SAR Distribution
Sep 30 all-day

Summary Annual Report (SAR) must be provided to participants by this date if the Form 5500 was not placed on extension. If extended, the SAR to be provided by 12/15.

Oct
1
Sun
2017
EACA Notice Period Begin
Oct 1 all-day

EACA = Eligible Automatic Contribution Arrangement. Provide employees their required notice for the start of automatic 401(k) contributions.

Enrollment
Oct 1 all-day

Double check to see if any employees have met the plan eligibility requirements. Be sure to provide them the proper enrollment materials. What are your plan entry dates?

QACA Notice Period Begin
Oct 1 all-day

Provide employees their required notice for the qualified automatic contribution arrangement (QACA).

Safe Harbor Notice
Oct 1 all-day

If plan has a safe harbor provision, this is the first date you may distribute the required safe harbor notice for the following plan year. The notice must be distributed sometime between 90 and 30 days prior to the beginning of the plan year.

Oct
5
Thu
2017
RMD Review
Oct 5 all-day

Review and ensure all the annual Required Minimum Distribution payments have been or will be made on or before 12/31. Double check for additional employees who turned age 70+ this year.

Oct
11
Wed
2017
401(k) Deposits
Oct 11 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Oct
15
Sun
2017
Contribution Deadline for Unincorporated Businesses
Oct 15 all-day

Extended deadline for final deductible contribution deposits and the filing of tax returns for unincorporated businesses (sole proprietors and partners) that obtained an extension.

Correction Deadline for 410(b) or 401(a)(4)
Oct 15 all-day

Deadline for adopting a retroactive amendment to correct a discrimination failure in the plan pursuant to plan coverage rules (401(b)) or comparable benefits requirements (401(a)(4)).

Form 8955-SSA Extended Due Date
Oct 15 all-day

Extended deadline for filing Form 8955-SSA if a calendar year plan year and there are former participants required to be reported.

IRS Form 5500 Extended Due Date
Oct 15 all-day

Extended deadline for filing Form 5500 if a calendar year plan year.

Oct
20
Fri
2017
Loan Payment Review
Oct 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Oct
25
Wed
2017
401(k) Deposits
Oct 25 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Nov
1
Wed
2017
Enrollment
Nov 1 all-day

Double check to see if any employees have met the plan eligibility requirements. Be sure to provide them the proper enrollment materials. What are your plan entry dates?

Nov
3
Fri
2017
Enrollment Meeting Appointment
Nov 3 all-day

Have you confirmed the annual enrollment meeting with the financial advisors.

Nov
5
Sun
2017
New 401(k) Limits
Nov 5 all-day

IRS generally announces next year’s 401(k) limits this time of year.

Nov
8
Wed
2017
401(k) Deposits
Nov 8 all-day

Make sure all 401(k) deferrals (contributions) have been deposited timely each pay period.

Nov
10
Fri
2017
Verification of Employee Data
Nov 10 all-day

Confirm you have each employee’s date of birth on record.

Nov
20
Mon
2017
Loan Payment Review
Nov 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Nov
30
Thu
2017
ACA Notice Deadline
Nov 30 all-day

Provide Automatic Contribution Arrangement (ACA) Notice at least 30 days before the beginning of the plan year.

QDIA Notice
Nov 30 all-day

Provide employees their required notice for the Qualified Default Investment Alternatives offered at least 30 days prior to the beginning of the plan year.

Safe Harbor Notice
Nov 30 all-day

If plan has a safe harbor provision, this is the last date you may distribute the required safe harbor notice for the following plan year. The notice must be distributed sometime between 90 and 30 days prior to the beginning of the plan year.

Dec
1
Fri
2017
Automatic Contribution Notice
Dec 1 all-day

If plan has an Automatic Contribution Arrangement (ACA), distribute the annual required notice by this date.

EACA Notice Period End
Dec 1 all-day

Last day to provide employees their required Eligible Automatic Contribution Arrangement (EACA) Notice for the start of automatic 401(k) contributions.

Enrollment
Dec 1 all-day

Double check to see if any employees have met the plan eligibility requirements. Be sure to provide them the proper enrollment materials. What are your plan entry dates?

QDIA Notice
Dec 1 all-day

If plan offers a Qualified Default Investment Alternative (QDIA), distribute the required annual notice.

Dec
2
Sat
2017
Fiduciary Meeting
Dec 2 all-day

Schedule and conduct fourth-quarter fiduciary meeting.

Dec
3
Sun
2017
Bonus Checks and 401(k) Deferrals
Dec 3 all-day

Don’t forget to check your plan document to see how 401(k) deferrals are treated when an employee receives a bonus check. If the employee is deferring a percentage of his pay, chances are you must take a 401(k0 deferral from his bonus check.

Dec
15
Fri
2017
SAR Distribution
Dec 15 all-day

Summary Annual Report (SAR) must be provided to participants by this date if the Form 5500 was extended.

Dec
20
Wed
2017
Loan Payment Review
Dec 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Dec
31
Sun
2017
Amendment Deadline
Dec 31 all-day

Last day for completing and adopting amendments for discretionary plan provision changes implemented during the plan year. Be careful, not all plan provisions can be amended retroactively.

Corrective Distributions
Dec 31 all-day

Deadline for processing corrective distributions for prior year failed ADP or ACP tests with 10% excise tax.

QACA Notice Period End
Dec 31 all-day

Provide employees their required notice for the Qualified Automatic Contribution Arrangement (QACA).

QNEC Correction
Dec 31 all-day

Deadline to deposit a Qualified Non-elective Contribution (QNEC) for correcting a failed ADP or ACP for the prior year.

Required Minimum Distributions
Dec 31 all-day

Annual Required Minimum Distributions (RMD) must be taken before the end of each year.

Jan
5
Fri
2018
Prior Year Annual Payroll Register
Jan 5 all-day

Be sure to maintain a copy of the prior year payroll register totals by employee to assist with the completion of the annual census reporting.

Jan
20
Sat
2018
Loan Payment Review
Jan 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Feb
10
Sat
2018
Data Packet Completion
Feb 10 all-day

Provide TPA with complete census and plan data to allow ample time for completing the ADP/ACP testing.

Feb
20
Tue
2018
Loan Payment Review
Feb 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Feb
28
Wed
2018
Forms 1099-R & 1096 to IRS
Feb 28 all-day

Deadline for filing to IRS Form 1099-R with Form 1096 reporting all plan distributions made in the previous year.

Mar
3
Sat
2018
Fiduciary Meeting
Mar 3 all-day

Schedule and conduct first-quarter fiduciary meeting.

Mar
15
Thu
2018
ADP & ACP Tests
Mar 15 all-day

Complete ADP and ACP testing to ensure compliance. If tests fail and corrections are not made by this date, excise tax penalties may apply.

Mar
20
Tue
2018
Loan Payment Review
Mar 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Apr
20
Fri
2018
Loan Payment Review
Apr 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Apr
30
Mon
2018
EFAST Registration Review
Apr 30 all-day

Confirm the individual who will sign the Form 5500 for the past year is registered with EFAST with signing credentials.

May
20
Sun
2018
Loan Payment Review
May 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Jun
2
Sat
2018
Fiduciary Meeting
Jun 2 all-day

Schedule and conduct second-quarter fiduciary meeting.

Jun
20
Wed
2018
Loan Payment Review
Jun 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Jun
30
Sat
2018
EACA: Correct ADP/ACP test failures
Jun 30 all-day

Deadline to process corrective distributions for failed ADP/ACP test from 401(k) plan with an eligible automatic arrangement (EACA); otherwise a 10% excise tax penalty may apply.

Jul
20
Fri
2018
Loan Payment Review
Jul 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Jul
29
Sun
2018
SMM Deadline
Jul 29 all-day

If plan amended last year, provide Summary of Material Modifications (SMM) within 210 days after the end of the plan year in which the amendment was adopted.

Jul
31
Tue
2018
401(k) Plan Audit
Jul 31 all-day

Plan audit is required for large plans. It will accompany 5500 when filed.

Deadline 5500 – File An Extension
Jul 31 all-day

Deadline for filing IRS Form 5558 to request an automatic extension for Form 5500 (for PYE 12/31).

Aug
10
Fri
2018
Beneficiary Designation Update
Aug 10 all-day

Remind plan participants to review their designated beneficiary each year. Marital status change. Additional children. Parent deceased.

Aug
20
Mon
2018
Loan Payment Review
Aug 20 all-day

Confirm new loans and end of loan terms on existing loans. Notify payroll. Are loan payments being deposited into the correct “source” of the participant’s account? For example, if loan was taken from the rollover account, the loan payments are to be deposited to the rollover account.

Sep
3
Mon
2018
Fiduciary Meeting
Sep 3 all-day

Schedule and conduct third-quarter fiduciary meeting.

Sep
15
Sat
2018
Contribution Deadline – Corporations
Sep 15 all-day

Extended deadline for funding deductible contributions and corporate tax returns.

Sep
30
Sun
2018
SAR Distribution
Sep 30 all-day

Summary Annual Report (SAR) must be provided to participants by this date if the Form 5500 was not placed on extension. If extended, the SAR to be provided by 12/15.

Oct
1
Mon
2018
Safe Harbor Notice
Oct 1 all-day

If plan has a safe harbor provision, this is the first date you may distribute the required safe harbor notice for the following plan year. The notice must be distributed sometime between 90 and 30 days prior to the beginning of the plan year.

Oct
5
Fri
2018
RMD Review
Oct 5 all-day

Review and ensure all the annual Required Minimum Distribution payments have been or will be made on or before 12/31. Double check for additional employees who turned age 70+ this year.

Oct
15
Mon
2018
Contribution Deadline for Unincorporated Businesses
Oct 15 all-day

Extended deadline for final deductible contribution deposits and the filing of tax returns for unincorporated businesses (sole proprietors and partners) that obtained an extension.

Correction Deadline for 410(b) or 401(a)(4)
Oct 15 all-day

Deadline for adopting a retroactive amendment to correct a discrimination failure in the plan pursuant to plan coverage rules (401(b)) or comparable benefits requirements (401(a)(4)).

Form 8955-SSA Extended Due Date
Oct 15 all-day

Extended deadline for filing Form 8955-SSA if a calendar year plan year and there are former participants required to be reported.

IRS Form 5500 Extended Due Date
Oct 15 all-day

Extended deadline for filing Form 5500 if a calendar year plan year.

Nov
10
Sat
2018
Verification of Employee Data
Nov 10 all-day

Confirm you have each employee’s date of birth on record.

Nov
30
Fri
2018
Safe Harbor Notice
Nov 30 all-day

If plan has a safe harbor provision, this is the last date you may distribute the required safe harbor notice for the following plan year. The notice must be distributed sometime between 90 and 30 days prior to the beginning of the plan year.

Dec
1
Sat
2018
Automatic Contribution Notice
Dec 1 all-day

If plan has an Automatic Contribution Arrangement (ACA), distribute the annual required notice by this date.

QDIA Notice
Dec 1 all-day

If plan offers a Qualified Default Investment Alternative (QDIA), distribute the required annual notice.

Dec
2
Sun
2018
Fiduciary Meeting
Dec 2 all-day

Schedule and conduct fourth-quarter fiduciary meeting.

Dec
3
Mon
2018
Bonus Checks and 401(k) Deferrals
Dec 3 all-day

Don’t forget to check your plan document to see how 401(k) deferrals are treated when an employee receives a bonus check. If the employee is deferring a percentage of his pay, chances are you must take a 401(k0 deferral from his bonus check.

Dec
15
Sat
2018
SAR Distribution
Dec 15 all-day

Summary Annual Report (SAR) must be provided to participants by this date if the Form 5500 was extended.

Dec
31
Mon
2018
Amendment Deadline
Dec 31 all-day

Last day for completing and adopting amendments for discretionary plan provision changes implemented during the plan year. Be careful, not all plan provisions can be amended retroactively.

Corrective Distributions
Dec 31 all-day

Deadline for processing corrective distributions for prior year failed ADP or ACP tests with 10% excise tax.

QNEC Correction
Dec 31 all-day

Deadline to deposit a Qualified Non-elective Contribution (QNEC) for correcting a failed ADP or ACP for the prior year.

Required Minimum Distributions
Dec 31 all-day

Annual Required Minimum Distributions (RMD) must be taken before the end of each year.

Jan
5
Sat
2019
Prior Year Annual Payroll Register
Jan 5 all-day

Be sure to maintain a copy of the prior year payroll register totals by employee to assist with the completion of the annual census reporting.